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An effective board meeting means more effective decision-making, better efficiency and time-management skills, and enhanced collaboration, bringing companies closer to their goals. However, to run a successful and efficient board meeting requires a fluid agenda structure, a good template for a board book and clear guidelines for governance.

Create clear meeting goals and communicate them to participants ahead of time. This will allow everyone to plan and prioritize discussion topics to avoid meetings that are too long and unfocused. Concentrate on the issues rather than updates and ensure meetings don’t exceed 30 minutes per issue This will help keep discussions on track and reduce fatigue during meetings.

It is important to communicate clearly the decisions that will be taken during the meeting. Encourage dialogue and respect different opinions, but be frank about difficult topics or bad news. If you must take a formal vote, ensure the procedure is clearly laid out and includes a specific number of required votes to ensure that a decision is taken into consideration as being agreed upon. The meeting minutes can accurately keep track of the votes, allowing for accountability and follow-up.

After the meeting has concluded and the meeting is over, review all of the decisions taken and create actions items for the chief officers to give to their departments. This will help reinforce the new strategies formulated and ensure that every department is implementing these goals. In subsequent meetings, review and evaluate these actions to create a culture that is based on accountability.